What is payroll outsourcing, and what does it cost?
Payroll outsourcing means another team runs the payroll and its filings for you each pay period. EarthOne runs weekly, fortnightly and monthly payroll for UK accounting firms and UK businesses: payslips, RTI submissions to HMRC, pension auto-enrolment, year-end P60s and P11Ds, and CIS where it applies. It costs from £3.00 a payslip, or from £10.50 an hour, whichever suits your volume.
What is included
- Weekly, fortnightly and monthly pay runs
- Payslips each period
- RTI submissions to HMRC
- Pension auto-enrolment and re-enrolment
- Year-end P60s and P11D benefits-in-kind
- CIS where applicable
What it costs
| Model | Rate | Best for |
|---|---|---|
| Per payslip | From £3.00 a payslip | Regular payrolls where a per-employee cost is easiest to pass on |
| Hourly | From £10.50 an hour | Irregular payrolls, catch-up work or year-end forms |
No onboarding fee, management fee or software charge. You choose per-payslip or hourly, whichever suits your volume. There is no 12-month contract. Full detail is on the pricing page.
How it works
You send us the scope.
Tell us the volume, the software and what you need back. We tell you which pricing model fits and what it would cost.
We sign the Data Processing Agreement.
A GDPR-aligned DPA is signed before any file moves.
A named CA starts inside your software.
They work on your files, to your chart of accounts and your templates. On the dedicated model it is the same person every week.
A second qualified CA reviews the work.
Every file is reviewed internally before it leaves us. Weekly timesheets show what was done, the time spent and who did it.
You review and sign off.
Nothing goes to HMRC or Companies House without your instruction.
Who does the work
Every file is prepared by a qualified Indian Chartered Accountant, a member of the Institute of Chartered Accountants of India (ICAI), and reviewed by a second qualified CA before it leaves us. It is an Indian qualification, separate from the UK ACA and ACCA, and we don't present it as one. Our team works in UK GAAP, MTD and HMRC processes every day.
Payroll software we work in includes BrightPay, Moneysoft and IRIS.
For accounting firms: your payroll bureau, without the headcount
The work is white-label. Payslips and reports go out on your templates and under your branding. We do not contact your clients or their employees. Nothing is submitted to HMRC without your instruction.
More on how the arrangement works for practices is on the For Accounting Firms page.
Talk to a qualified CA, not a sales team.
Tell us how many payrolls you run, how many employees and how often. We will tell you what it would cost per payslip.
Book a free 30-minute consultation