What is AR and AP outsourcing, and what does it cost?
Accounts receivable and accounts payable outsourcing means another team runs the invoicing, collections and supplier payment cycle for you. EarthOne does this for UK businesses, and for accounting firms whose clients need an outsourced finance back-office: supplier invoice processing and payment runs, customer invoicing and credit control, debtor and creditor ageing reports, and three-way matching where required. It costs £10.50 an hour, billed for the hours used.
What is included
- Supplier invoice processing and payment runs
- Customer invoicing and credit control
- Debtor and creditor ageing reports
- Three-way matching where required
What it costs
| Model | Rate | Best for |
|---|---|---|
| Ad hoc | £10.50 an hour | Ongoing AR and AP processing, billed for the hours used |
No onboarding fee, management fee or software charge. Ad hoc work is invoiced monthly for the hours used. There is no 12-month contract. Full detail is on the pricing page.
How it works
You send us the scope.
Tell us the volume, the software and what you need back. We tell you which pricing model fits and what it would cost.
We sign the Data Processing Agreement.
A GDPR-aligned DPA is signed before any file moves.
A named CA starts inside your software.
They work on your files, to your chart of accounts and your templates. On the dedicated model it is the same person every week.
A second qualified CA reviews the work.
Every file is reviewed internally before it leaves us. Weekly timesheets show what was done, the time spent and who did it.
You review and sign off.
Nothing goes to HMRC or Companies House without your instruction.
Who does the work
Every file is prepared by a qualified Indian Chartered Accountant, a member of the Institute of Chartered Accountants of India (ICAI), and reviewed by a second qualified CA before it leaves us. It is an Indian qualification, separate from the UK ACA and ACCA, and we don't present it as one. Our team works in UK GAAP, MTD and HMRC processes every day.
We work inside your existing accounting software, including QuickBooks, Sage and FreeAgent, with Dext and Hubdoc for document capture. Our team is fluent in Xero, and Xero certification is in progress.
For accounting firms: a finance back-office you can offer clients
If your clients need day-to-day AR and AP handled, we do the processing white-label, under your branding and on your templates. You keep the client relationship and decide what goes out.
More on how the arrangement works for practices is on the For Accounting Firms page.
Talk to a qualified CA, not a sales team.
Tell us your monthly invoice volumes, in and out, and your software. We will tell you what it would cost.
Book a free 30-minute consultation