What is outsourced bookkeeping, and what does it cost?
Outsourced bookkeeping means another team keeps the books on your behalf, inside your own accounting software. EarthOne does this for UK accounting firms and UK businesses from India: day-to-day transaction coding, bank and balance sheet reconciliations, and purchase and sales ledger maintenance. It costs £12.50 an hour ad hoc. A dedicated bookkeeper is £750 a month part-time or £1,200 a month full-time.
What is included
- Daily, weekly or monthly bookkeeping, whichever cadence you set
- Transaction coding to your chart of accounts
- Bank reconciliations and balance sheet reconciliations
- Purchase and sales ledger maintenance
- VAT return preparation alongside the books, at the same hourly rate
What it costs
| Model | Rate | Best for |
|---|---|---|
| Ad hoc | £12.50 an hour | Variable volume, overflow, or trying the work before committing |
| Dedicated bookkeeper, part-time (80 hours a month) | £750 a month | Steady monthly volume, same person every week |
| Dedicated bookkeeper, full-time (160 hours a month) | £1,200 a month | A full bookkeeping seat on your firm or business only |
No onboarding fee, management fee or software charge. Ad hoc work is invoiced monthly for the hours used. There is no 12-month contract. Full detail is on the pricing page.
How it works
You send us the scope.
Tell us the volume, the software and what you need back. We tell you which pricing model fits and what it would cost.
We sign the Data Processing Agreement.
A GDPR-aligned DPA is signed before any file moves.
A named CA starts inside your software.
They work on your files, to your chart of accounts and your templates. On the dedicated model it is the same person every week.
A second qualified CA reviews the work.
Every file is reviewed internally before it leaves us. Weekly timesheets show what was done, the time spent and who did it.
You review and sign off.
Nothing goes to HMRC or Companies House without your instruction.
Who does the work
Every file is prepared by a qualified Indian Chartered Accountant, a member of the Institute of Chartered Accountants of India (ICAI), and reviewed by a second qualified CA before it leaves us. It is an Indian qualification, separate from the UK ACA and ACCA, and we don't present it as one. Our team works in UK GAAP, MTD and HMRC processes every day.
We work in QuickBooks, Sage, FreeAgent and Capium, with Dext and Hubdoc for document capture. Our team is fluent in Xero, and Xero certification is in progress.
For accounting firms: your clients never see us
The work is white-label. It is delivered on your templates, into your client files, under your branding. We do not contact your end clients. You keep every client relationship and decide what goes out.
More on how the arrangement works for practices is on the For Accounting Firms page.
Talk to a qualified CA, not a sales team.
Tell us your monthly transaction volume and your software. We will tell you which model fits and what it would cost.
Book a free 30-minute consultation