E-commerce clients generate more transactions, more platforms and more reconciliation than almost any other client type. EarthOne reconciles Shopify, Amazon, Stripe and PayPal payouts for UK practices, inside your software, so month-end reports go out on time.
In short: EarthOne reconciles e-commerce clients’ platform payouts, platform by platform, at £12.50 an hour for bookkeeping or from £750 a month for a dedicated bookkeeper, and hands back books ready for your review and the VAT return.
A Shopify payout, an Amazon settlement, a Stripe transfer and a PayPal withdrawal each arrive on a different schedule, net of different fees, described in a different report. Treating them all as “sales deposits” is how unexplained gaps build up until a client asks why the numbers don’t tie out.
| Platform | What makes it different to reconcile |
|---|---|
| Shopify Payments | Near-daily payouts, net of card and app fees, so a month’s sales arrive as many small deposits |
| Amazon | Settlements roughly every fortnight, bundling thousands of orders with referral, fulfilment and advertising fees netted out |
| Stripe | Payout timing set per account, often several currencies and products in one feed |
| PayPal | Balances withdrawn on demand, with disputes and holds delaying funds well after the sale |
The work is to clear each platform on its own terms, matching gross sales, fees, refunds and the net payout, before combining them into one set of books. We walk through it in an illustrative example of a practice with four e-commerce clients.
Online platforms now report sellers’ income to HMRC under the reporting rules for digital platforms. Sellers with fewer than 30 sales of goods totalling €2,000 or less in a year are excluded. For your clients, that means HMRC has its own figure for what the platform paid them, and books reconciled to the platform reports matter.
VAT adds its own layer. For some sales by overseas sellers, the marketplace accounts for the VAT rather than the seller (GOV.UK: online marketplaces). Getting the treatment right depends on reconciled, correctly split sales data. Your team makes the VAT calls; we make sure the numbers underneath are clean.
| Need | Model | Price |
|---|---|---|
| One or two e-commerce clients, monthly | Ad hoc bookkeeping | £12.50 an hour |
| A steady e-commerce book | Dedicated bookkeeper | £750 a month (80 hours) or £1,200 (160 hours) |
| Monthly management accounts on top | Ad hoc accounting | £16.50 an hour |
Start small. Hand over one e-commerce client with platform access and a month of reports. You will see within weeks whether month-end reports can go out earlier.
Tell us the first work you would hand over or compare costs with hiringYour volumes, software and deadlines. Ketul replies within one business day with the model that fits and the cost.
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